Agreeing Internal Policies

Why have internal policies?

Internal policies are statements of rules that an organisation sets itself to ensure that it works effectively and within the law (as opposed to external policies which are position statements by the organisation on how it views a particular situation outside of the organisation). Most organisations will require policies on general organisational matters such as health and safety, finance, equality/diversity, staffing and volunteers.

Although it is the responsibility of the governing body to ensure there are up to date policies in place in the organisation, it is not assumed that the members of the governing body are experts in all these areas...

More specialist policies may also be required, for example, confidentiality, data protection, child protection, etc. To implement policies, it is necessary to back them up with procedures describing how they will be put into action. Clear policies and procedures make planning, prioritising and decision-making far easier for everyone in the organisation.

The role of the governing body in policy-making

It is the role of the governing body to:

  • Determine what policies are required by the organisation
  • Ensure that these are developed
  • Approve final versions
  • Ensure policies are accompanied by clear procedures
  • Allocate roles and responsibilities for implementing policies
  • Monitor policy implementation
  • Review and, if necessary, update policy content.

Although it is the responsibility of the governing body to ensure there are up to date policies in place in the organisation, it is not assumed that the members of the governing body are experts in all these areas. It is, however, expected that governing bodies will either have the necessary expertise available to them from within the organisation, or will have sought assistance from outside specialists.

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