Job Title: Finance Officer             

Reports to: Senior Management Accountant

Direct Reports: N/A

Liaises with: The wider Finance team and other areas of the organisation were appropriate.

Job location: Dublin

Pay Band: 3 (€34,432 – €37,384)

Contract: 2 Year Full Time Contract. Hybrid working.

Job Purpose: 

Reporting to the Senior Management Accountant, the Finance Officer will be based in our Dublin Head Office and is responsible for the efficient and effective maintenance of the Concern Worldwide UK financial processes, controls and accounts. 

Key Responsibilities:

Accounts Receivable

• Responsible for reconciling the Donor Database, liaising with Fundraising department to ensure all income is entered and coded correctly, including income restrictions
• Responsible for all bank reconciliations ensuring statements and cash books are complete and accurate. Carry out investigations as discrepancies arise. 
• Raising sales invoices and reconcile subsequent payments, ensuring correct coding 

Accounts Payable

• Lead on P2P (procurement to pay process) ensuring timely and accurate payments process and adherence to internal policies: 
• Responsible for PO processes & queries including, checking accuracy of new supplier forms and creating new supplier accounts on the system
• Timely processing of all invoices for the UK including validating supporting documentation and authorisation for payment run and subsequent process payments in accordance with approved policies 
• Liaising with suppliers regarding the payments process 
• Responsible for office credit card including making authorised payments requested by departments, reconciling credit card statements and preparing  necessary journals

Financial management and Operations

• Responsible for monthly reconciliations of all UK bank accounts, preparing necessary journals and updating the financial system 
• Review expenditure for the relevant period and process adjustment journals as necessary 
• Responsible for month end expenditure accrual and prepayment schedules for review by the Management Accountant
• Managing petty cash including handling disbursements, performing monthly reconciliations, processing reimbursements and preparing necessary journals 
• Assist staff with queries on finance matters, taking a “constructively critical” approach to ensure finance policies and procedures are understood and applied
• Provide analysis and review of financial reports as required and agreed with the Management Accountant including feedback on variances in relation to costs and revenue of departments
• Responsible for building schedules and providing data analysis during the budgeting process, working with the Management Accountant as needed 
• Ensure data integrity by preparing month / year end schedules and reconciliations as agreed with Management Accountant. 

Other

• Assist the Director of Finance & Operations / Management Accountant with with ad hoc queries and projects when needed

Skills and Experience Required:

Essential: 

• 3-4 years’ experience of computerised accounts and spreadsheets
• Experience of Great Plains or similar accounting system
• Good Microsoft Office skills, specifically Excel and its use in financial work
• Accounting qualification, AAT level 4 or part qualified accountant or equivalent on the job training
• Numeracy, accuracy and attention to detail. Excellent organisation, administrative and time management skills with the ability to prioritise and plan a busy workload
• Self-motivated and ability to meet deadlines.
• Ability to work effectively in a team as well as ability to work on own initiative

Desirable:

• Experience of budget management
• Interest in and an understanding of key international development issues

Candidates must be legally entitled to work in Ireland at the time of application.