Post title:            Finance Administration Executive

Employer:           Trinity Development & Alumni, Trinity College Dublin

Location:             Dublin (hybrid role)

Salary:                 €33k - 40k commensurate with experience (Executive Grade)

Department:        Finance (Operations Division)

Reports to:          Associate Director of Finance 

Trinity Development & Alumni (TDA), leads on fundraising and alumni engagement for Trinity College Dublin. We are recruiting a Finance Administration Executive to support the financial operations and gift administration of the organisation. If you are highly organised, have excellent numerical and analytical skills, a can-do attitude, and excel working in a busy environment, this role is for you.

As the Finance Administration Executive, you will work with colleagues in the finance team to support the operational expenditure of the organisation, including procurement, payroll, and account reconciliation. You will also work with colleagues in TDA and across the university to administer and acknowledge donations to the college.

You will be offered an attractive benefits package which includes 28 days annual leave, training and study leave, annual salary increments, hybrid working, and a generous contribution to TDA’s pension scheme, in a supportive and collaborative team environment.

Whilst an accounting qualification is desirable, our professional team will guide and support the right candidate as they develop their accounting skills and gain experience in gift administration. Candidates with experience in bookkeeping, account preparation or accounts payable, aligned with the skills detailed below, would be suitable for this role and encouraged to apply.

Key Responsibilities

The responsibilities specified below are not intended to be exhaustive, and flexibility in the allocation of specific duties will be required. As the Finance Administration Executive, you will:

Support the finance team with operational expenditure including:

• Raising purchase requisitions for supplier expenditure,
• Daily upload of donor receipts to Oracle and reconciliation to bank account,
• Scanning credit card receipts, reconciling to statement, and preparing the monthly journal for upload to Oracle,
• Preparation of fortnightly payroll,
• Preparation of monthly manual journals as required,
• Assist with other month end reconciliations where required,
• Assisting with year-end audit and financial statement prep.

Liaise with the Financial Accountant and Fundraising teams to support gift input and acknowledgement process by:

• Preparing and issuing donor receipts,
• Preparing standard gift forms & agreements,
• Uploading tax relief forms to Raiser’s Edge (customer relations database),
• Running relevant data reports on Raiser’s Edge to support fundraising ad hoc requests,
• Communicating with college departments to confirm and report on the disbursement of donor’s funds,
• Providing cover where required for gift entry into Raisers Edge, and managing and responding to donor queries,
• Reviewing and vouching relevant documentation for grants awarded by ancillary college entities, as

Other Duties:

• Liaise with the Alumni Giving Team to ensure credit card and stripe donations are processed, cash & cheques are lodged, and all gifts received are updated to Oracle (finance system).
• Provide general administrative and clerical support to the finance
• Work with colleagues across the organisation to deliver respective TDA
• Undertake other duties as may be assigned from time to time by your line

Qualifications & Experience

• Experience with bookkeeping, account reconciliations or accounts preparation is
• Minimum two years’ experience with financial/accounting packages.
• An IATI or other accounting qualification is
• Experience of the Oracle Financial Information System while advantageous, is not
• Experience with customer relationship management databases is
• Strong computer skills – Excel and Microsoft Office Packages.

Person Specification

• Excellent numerical and analytical skills.
• Highly organised with a proven ability to manage various tasks in a busy environment and prioritise accordingly.
• Diligent and deadline oriented with close attention to
• Confident communicator with strong written and verbal skills.
• Strong interpersonal skills with an ability to interact with multiple stakeholders.
• Motivated to learn new tasks and an appetite to upskill and pursue professional development.

What We Will Offer You

In addition to structured training in relation to the role, you will be offered an attractive benefits package which includes 28 days annual leave, annual salary increments, hybrid working, and a generous contribution to TDA’s pension scheme (providing for pension, life assurance and prolonged disability pension), in a supportive, inclusive, and collaborative team environment. For more information visit https://www.tcd.ie/alumni/about- us/careers/

Professional Development

Your continued professional development is important to us, and you will be supported as expected to take an active part in your training and development. Training will be dependent on your experience and skills and will consist of a blend of on-the-job training and participation in externally delivered professional development. On-the-job may include job assignments, shadowing a colleague, and participation in cross-functional projects.

You will be encouraged to participate in training and conferences delivered by CASE, Charities Institute Ireland, The Wheel, among others. You may also avail of LinkedIn Learning to further enhance your skills and knowledge.

Please note the first 6 weeks of this placement will be fully on site. Hybrid work arrangements will be in place after this period.

Trinity Foundation operating as Trinity Development and Alumni (TDA) is an independent charity (RCN 20028626) established to support Trinity’s funding priorities. Read our Privacy Policy.